Shipment Dispatch Checklist: Cartons, Weight & Handover

Check picked goods against the order

Verify each SKU, variant and unit against the approved order. Count packed quantities rather than assuming the pick list was fulfilled. Keep substitutions and shortages explicit.

• Confirm the ship-to name, address and contact.
• Count each size or variant and record any shortage.
• Assign package identifiers and note each package’s contents.
• Reconcile item-row cartons with the physical package total.

Reconcile the package count

The supplied preview has 1 + 2 = 3 cartons in its item rows but 4 cartons in the shipping summary. It gives no contents for the fourth carton. Check the physical shipment, then correct the summary or add the missing carton mapping. If multiple item rows share a carton, count unique packages rather than adding the rows blindly.

Record weight with its meaning and unit

The preview shows 24 kg without distinguishing net goods weight from gross packed weight. In your document, label the figure precisely and record actual measurements where needed. Carrier billing may use dimensional weight; a packing slip’s weight is not a quote for transport charges.

Record carrier handover and follow up

Confirm the actual tracking reference and save collection or acceptance evidence. Record the handover date independently of the expected delivery date. Monitor carrier exceptions and keep available proof of delivery with the shipment record.