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Tracking & delivery

Shipment Tracking & Proof of Delivery Explained

Your internal shipment number identifies a dispatch in your records. The carrier tracking number identifies it in the carrier system. Store both and verify status against the carrier’s actual record.

By My Inventory Items · Updated 11 October 2026

Browse packing slip templates

Keep order, shipment and tracking references separate

The preview uses order LA-SO-1204, shipment LA-SH-0877 and a separate sample carrier tracking number. These references connect different records. For split orders, keep one order reference and give each dispatch its own shipment reference and relevant carrier tracking numbers.

Label creation, transit and delivery are different events

UPS explains that label creation can precede carrier possession. Confirm a handover scan or collection record before reporting dispatch. Carrier transit and delivery updates should be recorded with their timestamps; an estimated arrival is a forecast, not an arrival confirmation.

Make a useful tracking QR code

Use the actual carrier tracking destination or an authorized shipment page. Open the link and scan the generated code on another device before printing. The preview QR code is sample artwork; downloading it does not connect your order to a carrier.

Retain delivery evidence and exceptions

FedEx describes accessing proof of delivery through tracking for eligible received and signed-for shipments. Save the available confirmation with your dispatch record. Record shortages, damage or a disputed receipt separately so a Delivered status does not obscure a customer issue.

Supplied design · Illustrative shipment

50 trousers: check the quantities and cartons

The Singapore apparel preview references order LA-SO-1204 and shipment LA-SH-0877. Its listed delivery date, 20 October 2026, is sample data. The M and L quantities below expand the preview’s combined 20 + 20 row.

Sample apparel shipment quantities and carton discrepancy
Variant or totalQuantityCartons
Black / S10 pieces1
Black / M20 piecesShared row: 2
Black / L20 piecesWith M above
Item-row total50 pieces3
Shipping summary24 kg listed weight4

The fourth carton is unexplained. Reconcile the actual package count and contents before copying this format. The packed-and-checked signature, carrier service, tracking reference and QR code are sample details; they do not verify a real delivery.

In this guide

Keep order, shipment and tracking references separateLabel creation, transit and delivery are different eventsMake a useful tracking QR codeRetain delivery evidence and exceptionsCarrier referencesFrequently asked questions
Sample blue Singapore apparel shipment packing slip

PNG design preview with sample details

Download preview

Carrier references

Official carrier guidance checked on 11 October 2026. Apply the requirements and services relevant to your own shipment.

UPS: Understanding tracking status

UPS distinguishes label creation from carrier possession, transit and delivery. Check the carrier record before reporting a handover or arrival.

FedEx: Do I need a packing list?

FedEx explains that destination requirements can include both a packing list and a commercial invoice. A packing list helps identify contents for clearance.

FedEx: Accessing proof of delivery

FedEx provides access to proof of delivery through tracking for received and signed-for Express or Ground shipments. Availability depends on the shipment record.

Shipment questions answered

Does a tracking number mean a shipment has been collected?

A tracking number can be assigned before a carrier receives the package. Check the actual carrier status or handover evidence before marking the shipment dispatched. Label created, in transit and delivered represent different events.

Does the sample QR code track a real shipment?

The QR code and tracking number belong to the supplied sample design. This page does not offer live carrier tracking. For your own document, use a verified carrier tracking link or an authorized shipment record and test the QR destination before sharing.

Does a packed-and-checked signature prove delivery?

A packing check records a warehouse review before dispatch. It does not confirm customer receipt. Keep carrier handover, delivery status and available proof of delivery as separate records.

Packing, dispatch and delivery

Practical shipment guides

Document format

Shipment Packing Slip Format: Fields & Templates

Build a readable shipment packing slip with order references, item variants, quantities, carton counts and a practical dispatch checklist.

Read guide →

Document comparison

Packing Slip vs Invoice vs Delivery Note

Compare packing slips, invoices, delivery notes and proof of delivery, with a clear workflow for orders that ship in several dispatches.

Read guide →

Split orders

Partial Shipments & Backorders: Quantity Examples

Record split dispatches against one order using ordered, earlier shipped, current shipped and remaining quantities for each product variant.

Read guide →

Warehouse checks

Shipment Dispatch Checklist: Cartons, Weight & Handover

Check packed items, carton totals, shipping weight, addresses and carrier handover before closing a warehouse dispatch.

Read guide →

Connect dispatch to your inventory workflow

Keep shipment records alongside orders, invoices and stock movements. Explore the tools and guides for your next step.

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