How do approval workflows work?

You can configure multi-level approvals based on PO value (e.g., POs above ₹50,000 need manager approval). Each approver gets an email notification and can approve or reject with comments.

Can suppliers access their purchase orders?

Yes. You can share POs with suppliers via email with a link to the supplier portal. They can acknowledge, update delivery ETAs, and upload invoices — no login required for suppliers.

What is 3-way matching?

3-way matching automatically compares the purchase order, goods receipt note (what was delivered), and supplier invoice (what they're billing). Discrepancies are flagged before payment is released.

Does it handle partial deliveries?

Yes. You can create partial GRNs against a PO. The system tracks what's been received and what's outstanding, keeping the PO open until fully received or manually closed.

Purchase Order Management

Automate and streamline your procurement

Create, approve, send, and track purchase orders from a single system. Automated reorder triggers, supplier management, and seamless inventory receiving.

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Reduce procurement time by 70% · Full audit trail · Supplier portal included

Auto-trigger POs

Automatically create POs when stock hits reorder levels

Multi-level approvals

Set approval workflows before POs are sent to suppliers

Supplier portal

Suppliers can confirm, update, and track their POs online

Receiving & GRN

Create GRNs when stock arrives and update inventory instantly

3-way matching

Match PO, GRN, and supplier invoice automatically

Full audit trail

Complete history of every change to every purchase order

Purchase order features

End-to-end procurement management from requisition to receiving.

PO Creation & Templates

Create POs from scratch or save templates for recurring orders. Auto-fill supplier details.

Automated Reorder Triggers

When stock drops below reorder point, the system auto-generates a draft PO for review.

Approval Workflows

Configure multi-level approval based on PO value, category, or supplier with email notifications.

Delivery Tracking

Track expected delivery dates per line item. Get alerts on overdue or partial deliveries.

GRN & Stock Receiving

Create Goods Receipt Notes against POs. Inventory updates automatically on receipt.

Supplier Portal

Share POs with suppliers via email or portal. They can confirm, update ETAs, and upload invoices.

3-Way Invoice Matching

Automatically match supplier invoices against POs and GRNs to prevent payment errors.

Procurement Analytics

Track PO cycle time, supplier on-time delivery, and spend analysis by supplier and category.

Supplier Management

Maintain a vendor database with contacts, lead times, payment terms, and performance history.

Trusted by businesses like yours

“We eliminated paper POs entirely. Approval workflows mean no PO goes out without sign-off. Auditors love the trail.”

Venkat Iyer

Procurement Manager, Iyer Manufacturing

“The auto-reorder trigger cut our stockouts to near zero. POs are generated before we even notice the stock is low.”

Neha Bose

Operations Head, Bose Electronics

“3-way matching saved us from paying 3 erroneous invoices in the first month. The ROI was immediate.”

Ramesh Pillai

Accounts Manager, Pillai Distributors

Frequently asked questions

Yes. Set a reorder point for each product. When stock falls below that level, the system automatically creates a draft PO with the suggested quantity and preferred supplier. You review and approve before sending.

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