My Inventory ItemsMy Inventory Items solutions
Purchase order management records what a business orders from a supplier and compares it with deliveries and supplier charges. My Inventory Items includes purchase order and purchase record workflows; its free purchase order generator and replenishment calculators help prepare a purchasing decision.
Updated · Published by My Inventory Items
01
Check available stock, expected demand, lead time and supplier packs.
02
Record quantities, units, agreed prices, dates and payment terms.
03
Match what arrived with the order and supplier invoice; review discrepancies.
Illustrative scenario · Not a customer result
Illustrative purchase order for 100 units with no cancellations or prior receipts.
| Units ordered | 100 |
|---|---|
| Units delivered | 70 |
| Delivered units rejected | 5 |
| Units accepted into available stock | 65 |
| Units not yet delivered | 30 |
| Replacement quantity to discuss | 5 |
70 − 5 = 65 units accepted; 100 − 70 = 30 still undelivered. Record the five rejected units separately instead of hiding them in the undelivered balance.
| Document | Shows | Compare |
|---|---|---|
| Purchase order | Agreed quantity and terms | Supplier confirmation and delivery |
| Goods receipt | What was accepted | Ordered and rejected quantities |
| Supplier invoice | Charges requested | Agreed prices and accepted goods |
A purchase order (PO) is the document you send a supplier to confirm what you are buying, at what price and when. Managing POs properly means you never pay for goods you did not receive and never forget an order you placed.
Before paying, compare three documents: the purchase order (what you ordered), the goods receipt (what arrived) and the supplier invoice (what you are charged). Pay only for what matches; resolve any difference with the supplier first.
Order when stock reaches the reorder point. For quantity, the economic order quantity (EOQ) balances ordering cost against holding cost: EOQ = √(2 × Annual demand × Cost per order ÷ Annual holding cost per unit). Adjust for supplier minimums and price breaks.
Primary-source evidence
These published findings describe their stated markets and periods. They are not My Inventory Items customer outcomes or evidence of software savings. Operational takeaways are our interpretation.
£26B
United Kingdom · 2025 research
An estimated outstanding stock of late payments, not annual revenue or annual loss.
Operational takeaway: Review outstanding balances alongside stock commitments before planning new purchases.
UK Small Business Commissioner · London Economics researchPublished
86 hours
United Kingdom · 2025 research
The research reports an average for affected businesses. It does not measure hours saved by billing software.
Operational takeaway: Keep invoice references, due dates and payment allocation visible to support follow-up.
UK Small Business Commissioner · London Economics researchPublished
Plan facts below use the same pricing data as the pricing page. Standalone browser calculators and generators are separate from app subscription limits.
| Plan | Monthly price | Stores | Documents / day | Thermal printing |
|---|---|---|---|---|
| Free | Free | 1 store | 5 | Paid plans |
| Starter | USD 4 / INR 299 | 2 stores | 25 | Included |
| Pro | USD 9 / INR 799 | Up to 5 stores | 100 | Included |
| Business | USD 24 / INR 1999 | Unlimited stores | 500 | Included |
Purchase order management records what a business orders from a supplier and compares it with deliveries and supplier charges. My Inventory Items includes purchase order and purchase record workflows; its free purchase order generator and replenishment calculators help prepare a purchasing decision.
Test purchase order and receiving documents against your process. If you require a supplier portal, multi-level approvals or automatic three-way matching, confirm those capabilities with support before committing the workflow.
An order records a commitment, not physical receipt. Define how your workflow records accepted goods and keep ordered, delivered, rejected and available quantities separate.
Yes. The current Free plan includes one store and 5 documents per day, with all document types and PDF download and print. Email sharing, thermal printing and barcode labels are paid-plan features. See pricing for current terms.
The current Starter plan is INR 299 or USD 4 per month and includes two stores and 25 documents per day. Pro and Business offer higher limits. Use the pricing page to compare currencies, limits and included features.
Stock management software from My Inventory Items: product quantities, reorder levels and adjustment records, with count examples and free stock-control tools.
Explore solutionChoose inventory management analysis tools for ABC analysis, turnover, aging, GMROI and replenishment. Free calculators, required inputs and worked examples.
Explore solutionBilling software with inventory from My Inventory Items: invoices, receipts, outstanding balances and document workflows, with examples and sourced payment data.
Explore solutionStart with a small product set and one complete transaction. Check quantities, documents and balances, then choose the plan that matches your daily volume.